Herbert Smith Freehills
Free Prize Draw Terms and Conditions
1. The promoter
1.1 The promoter is:
1.2 ‘EXCHANGE HOUSE SERVICES LTD (06447647) whose registered office is at ‘Level 1, Exchange House, Primrose Street, London, EC2A 2EG’ (the Sponsor).
1.2 ‘EXCHANGE HOUSE SERVICES LTD (06447647) whose registered office is at ‘Level 1, Exchange House, Primrose Street, London, EC2A 2EG’ (the Sponsor).
2. The sponsor
2.1 The sponsor is ‘EXCHANGE HOUSE SERVICES LTD (06447647) whose registered office is at ‘Level 1, Exchange House, Primrose Street, London, EC2A 2EG’ (the Sponsor).
3. The draw
3.1 The title of the draw is “HSF Tombolaw 2024”.
3.2 The winner of the prize will be chosen at random by The Promoter, with entries being identified by the Entrant’s details being entered into the HSF prize winners databases (Qualtrics/Candid).
3.3 The draw is being run by the Promoter on behalf of the Sponsor.
3.2 The winner of the prize will be chosen at random by The Promoter, with entries being identified by the Entrant’s details being entered into the HSF prize winners databases (Qualtrics/Candid).
3.3 The draw is being run by the Promoter on behalf of the Sponsor.
4. How to enter
4.1 The draw will run from 9am on ‘1st October 2024' (the “Opening Date”) to 12:00 (noon) on ‘21st November 2024 (the “Closing Date”) inclusive.
4.2 All draw entries must be received by the Promoter by no later than 12:00 (noon) on the Closing Date. Acceptance of draw entries after the Closing Date is at the absolute discretion of the Promoter.
4.3 To enter the draw:
(a) Entrant will draw an eligible ticket from the Tombolaw drum and provide their contact details to a member of HSF staff on the stand on the day.
4.4 No purchase is necessary and there is no charge to enter.
4.5 The Promoter will not accept:
(a) responsibility for draw entries that are lost, mislaid, damaged or delayed, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or
(b) proof of posting or transmission as proof of entry to the draw.
4.6 By submitting a draw entry, Entrant agrees to be bound by these terms and conditions.
4.7 By not withdrawing from the draw before the Closing Date, the Nominee agrees to be bound by these terms and conditions.
4.8 Please see https://careers.herbertsmithfreehills.com/global/en/uk/early-careers/competition for a copy of the draw terms and conditions.
4.9 There will be three winners drawn in turn. The Promoter will purchase and provide; Prize One: Macbook (specification not specified) to first entry drawn. Prize Two: iPad (specification not specified) to second entry drawn. Prize Three: One set of AirPods (specification not specified) to third entry drawn.
4.2 All draw entries must be received by the Promoter by no later than 12:00 (noon) on the Closing Date. Acceptance of draw entries after the Closing Date is at the absolute discretion of the Promoter.
4.3 To enter the draw:
(a) Entrant will draw an eligible ticket from the Tombolaw drum and provide their contact details to a member of HSF staff on the stand on the day.
4.4 No purchase is necessary and there is no charge to enter.
4.5 The Promoter will not accept:
(a) responsibility for draw entries that are lost, mislaid, damaged or delayed, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or
(b) proof of posting or transmission as proof of entry to the draw.
4.6 By submitting a draw entry, Entrant agrees to be bound by these terms and conditions.
4.7 By not withdrawing from the draw before the Closing Date, the Nominee agrees to be bound by these terms and conditions.
4.8 Please see https://careers.herbertsmithfreehills.com/global/en/uk/early-careers/competition for a copy of the draw terms and conditions.
4.9 There will be three winners drawn in turn. The Promoter will purchase and provide; Prize One: Macbook (specification not specified) to first entry drawn. Prize Two: iPad (specification not specified) to second entry drawn. Prize Three: One set of AirPods (specification not specified) to third entry drawn.
5. Eligibility
5.1 The draw is open to all residents in the UK and Ireland, except:
(a) employees of the Promoter, the Sponsor or its holding or subsidiary companies;
(b) employees of agents or suppliers of the Promoter, the Sponsor or its holding or subsidiary companies, who are professionally connected with the draw or its administration; or
(c) members of the immediate families or households of (a) and (b) above.
5.2 Entrant and nominee must be an enrolled undergraduate or postgraduate student studying at, or who has graduated within one calendar year from a UK academic institution which has been granted award-giving powers and is a recognised educational body by the UK government.
5.3 In entering the draw, Entrant confirms that they and their Nominee are eligible to do so and eligible to claim the prize. The Promoter may require Entrant and Nominee to provide proof that they are eligible to enter the draw. Failure to provide evidence of eligibility may result in disqualification.
5.4 The Promoter will not accept draw entries that are:
(a) automatically generated by computer;
(b) completed by third parties or in bulk;
(c) illegible, have been altered, reconstructed, forged or tampered with;
(d) incomplete; or
(e) deemed by the Sponsor to be inappropriate, offensive, indecent, obscene, defamatory, derogatory, slanderous, libellous, or otherwise unlawful or which may be offensive to an individual or group of individuals on the basis of religion, gender, sexual orientation, race, ethnicity, age or disability.
5.5 There is a limit of one entry per person (Entrant). Use of a false name or address will result in disqualification.
5.6 The Promoter reserves all rights to disqualify Entrant and Nominee if conduct is contrary to the spirit or intention of the prize draw.
5.7 An entry may be removed from the Sponsor’s respective digital and social media channels at any time.
(a) employees of the Promoter, the Sponsor or its holding or subsidiary companies;
(b) employees of agents or suppliers of the Promoter, the Sponsor or its holding or subsidiary companies, who are professionally connected with the draw or its administration; or
(c) members of the immediate families or households of (a) and (b) above.
5.2 Entrant and nominee must be an enrolled undergraduate or postgraduate student studying at, or who has graduated within one calendar year from a UK academic institution which has been granted award-giving powers and is a recognised educational body by the UK government.
5.3 In entering the draw, Entrant confirms that they and their Nominee are eligible to do so and eligible to claim the prize. The Promoter may require Entrant and Nominee to provide proof that they are eligible to enter the draw. Failure to provide evidence of eligibility may result in disqualification.
5.4 The Promoter will not accept draw entries that are:
(a) automatically generated by computer;
(b) completed by third parties or in bulk;
(c) illegible, have been altered, reconstructed, forged or tampered with;
(d) incomplete; or
(e) deemed by the Sponsor to be inappropriate, offensive, indecent, obscene, defamatory, derogatory, slanderous, libellous, or otherwise unlawful or which may be offensive to an individual or group of individuals on the basis of religion, gender, sexual orientation, race, ethnicity, age or disability.
5.5 There is a limit of one entry per person (Entrant). Use of a false name or address will result in disqualification.
5.6 The Promoter reserves all rights to disqualify Entrant and Nominee if conduct is contrary to the spirit or intention of the prize draw.
5.7 An entry may be removed from the Sponsor’s respective digital and social media channels at any time.
6. The prize
6.1 There are 3 prizes. Prize One: Macbook (specification not specified). Prize Two: iPad (specification not specified). Prize Three: One set of AirPods (specification not specified).
6.2 Prizes are subject to availability. There is no cash alternative for the prize.
6.3 The prize is not negotiable or transferable.
6.4 In order to claim the prize, Entrant must follow the steps in Section 8 below.
6.2 Prizes are subject to availability. There is no cash alternative for the prize.
6.3 The prize is not negotiable or transferable.
6.4 In order to claim the prize, Entrant must follow the steps in Section 8 below.
7. Winners
7.1 The winner of the prize will be chosen at random by the Promoter using a random number generator. All eligible entries will have been placed within a numbered Excel sheet.
7.2 The decision of the Promoter is final and no correspondence or discussion will be entered into.
7.3 The Promoter will contact the winner directly as soon as practicable after the Announcement Date, using the email address provided by the winner.
7.4 The winner of the draw will be announced after the closing date of the draw via email (Announcement Date).
7.5 The winner’s name may be announced on the Sponsor’s website, Facebook page and other social media channels.
7.6 The winner agrees to the use of their details by the Sponsor in connection with publicising the draw and will co-operate with any other reasonable requests by the Sponsor relating to any post-winning publicity.
7.7 If the Sponsor determines that the winner behaves in a way which is detrimental to the reputation or image of the Sponsor or fails to respond to reasonable attempts by the Sponsor to contact him/her, the Promoter (in its absolute discretion) may disqualify the individual from the draw at any time and the winner will lose the right to the prize. Another Entrant and Nominee will be chosen at random from the correct entries that were received before the Closing Date.
7.2 The decision of the Promoter is final and no correspondence or discussion will be entered into.
7.3 The Promoter will contact the winner directly as soon as practicable after the Announcement Date, using the email address provided by the winner.
7.4 The winner of the draw will be announced after the closing date of the draw via email (Announcement Date).
7.5 The winner’s name may be announced on the Sponsor’s website, Facebook page and other social media channels.
7.6 The winner agrees to the use of their details by the Sponsor in connection with publicising the draw and will co-operate with any other reasonable requests by the Sponsor relating to any post-winning publicity.
7.7 If the Sponsor determines that the winner behaves in a way which is detrimental to the reputation or image of the Sponsor or fails to respond to reasonable attempts by the Sponsor to contact him/her, the Promoter (in its absolute discretion) may disqualify the individual from the draw at any time and the winner will lose the right to the prize. Another Entrant and Nominee will be chosen at random from the correct entries that were received before the Closing Date.
8. Claiming the prize
8.1 The prize may not be claimed by a third party on Entrant or Nominee’s behalf.
8.2 The Promoter will make all reasonable efforts to contact the winner after the Announcement Date. If the winner cannot be contacted, is not available, is unable to comply with these terms and conditions or has not claimed their prize within 10 days of the Announcement Date, the Promoter reserves the right to offer the prize to the next eligible Entrant, selected at random, from the entries that were received before the Closing Date.
8.3 It is Entrant’s responsibility to notify the Promoter of any change in their or their Nominee’s contact details.
8.4 The Promoter and Sponsor do not accept any responsibility if Entrant and Nominee are not able to take up the prize.
8.2 The Promoter will make all reasonable efforts to contact the winner after the Announcement Date. If the winner cannot be contacted, is not available, is unable to comply with these terms and conditions or has not claimed their prize within 10 days of the Announcement Date, the Promoter reserves the right to offer the prize to the next eligible Entrant, selected at random, from the entries that were received before the Closing Date.
8.3 It is Entrant’s responsibility to notify the Promoter of any change in their or their Nominee’s contact details.
8.4 The Promoter and Sponsor do not accept any responsibility if Entrant and Nominee are not able to take up the prize.
9. Limitation of liability
9.1 Insofar as is permitted by law, the Promoter, the Sponsor, their agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of participating in the draw or taking up the prize. Entrant and Nominee’s statutory rights are not affected.
10. Ownership of draw entries and intellectual property rights
10.1 Entrant & nominee agree that the Sponsor is not required to, make the entry available on its website https://careers.herbertsmithfreehills.com/global/en/uk-early-careers, Facebook page and any other social media, whether now known or invented in the future, and in connection with any publicity of the draw. Entrant and Nominee agree to grant the Promoter and Sponsor a non-exclusive, worldwide, irrevocable licence, for the full period of any intellectual property rights in the draw entry and any accompanying materials, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the draw entry and any accompanying materials for such purposes.
10.2 Entrant agrees to the use of their entry by the Promoter and the Sponsor in connection with publicising the draw.
10.3 The Sponsor will only process Entrant and Nominee’s personal information as set out in the Sponsor Privacy Policy ‘https://www.herbertsmithfreehills.com/privacy-policy’.
10.2 Entrant agrees to the use of their entry by the Promoter and the Sponsor in connection with publicising the draw.
10.3 The Sponsor will only process Entrant and Nominee’s personal information as set out in the Sponsor Privacy Policy ‘https://www.herbertsmithfreehills.com/privacy-policy’.
11. General
11.1 In the event of a discrepancy between these terms and conditions and the details in the promotional material (or any other terms and conditions provided or referred to at the time of entry), these terms and conditions shall prevail.
11.2 If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude Entrant and Nominee from participating in the draw or disqualify them from the draw.
11.3 The Promoter reserves the right to hold void, suspend, cancel, or amend the prize draw where it becomes necessary to do so.
11.4 These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.
11.2 If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude Entrant and Nominee from participating in the draw or disqualify them from the draw.
11.3 The Promoter reserves the right to hold void, suspend, cancel, or amend the prize draw where it becomes necessary to do so.
11.4 These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.
12. Definitions
12.1 Entrant: eligible student who submits an entry by drawing an eligible ticket from the Tombolaw and provides their contact details at a careers event.